Pre-meeting email nurturing sequence with Cal.com and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 23 nodes and runs on Cal.com events (booking created). Along the way it connects Gmail.
How it runs
Trigger: On Cal.com events (booking created).
- Extract prospect (Code): runs custom JavaScript code
- If: checks a condition and branches into true / false
- Calculate time (Code): runs custom JavaScript code
- Switch: routes items into 3 branches
- Quick prep email (Edit Fields (Set)): sets 1 field: email
- Casual flex (Gmail): uses Gmail
- Casual flex 8+ days (Gmail): uses Gmail
- Send it (Gmail): uses Gmail
- Wait: pauses before continuing
- Wait: pauses before continuing
…plus 12 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (7)
- Cal.com Trigger
n8n-nodes-base.calTrigger - If
n8n-nodes-base.if - Code
n8n-nodes-base.code - Wait
n8n-nodes-base.wait - Switch
n8n-nodes-base.switch - Edit Fields (Set)
n8n-nodes-base.set - Gmail
n8n-nodes-base.gmail
From the author
How it works Trigger: When a new meeting is booked in Cal.com. Date Check: The workflow calculates how many days remain before the meeting date. Email Scheduling: Depending on the time left, it sends a series of pre-written “warm-up” emails using Gmail,…