Automate email triage & meeting scheduling with Gmail, GPT-4 & Google Calendar
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 19 nodes and runs on Gmail events. Along the way it connects OpenAI, Gmail, Google Sheets and Google Calendar and 1 more.
How it runs
Trigger: On Gmail events.
- Function Node: Parse Email Content (Code): runs custom JavaScript code
- Get row(s) in sheet (Google Sheets): uses Google Sheets
- Merge: merges the data from its input branches
- Merge: merges the data from its input branches
- Switch: routes items into 3 branches
- If: checks a condition and branches into true / false
- Create an event (Google Calendar): uses Google Calendar
- Personalize Auto Reply (Code): runs custom JavaScript code
- Wait: waits 3 minutes
- Send a text message (meet accepted) (Telegram): uses Telegram
…plus 8 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
- Still check Gmail Trigger below v1.4 runs as v1.4 (drafts skipped, max emails per poll) (Gmail Trigger).
Nodes used (11)
- Code
n8n-nodes-base.code - OpenAI
@n8n/n8n-nodes-langchain.openAi - Gmail Trigger
n8n-nodes-base.gmailTrigger - Switch
n8n-nodes-base.switch - Merge
n8n-nodes-base.merge - Google Sheets
n8n-nodes-base.googleSheets - Google Calendar
n8n-nodes-base.googleCalendar - Wait
n8n-nodes-base.wait - Gmail
n8n-nodes-base.gmail - Telegram
n8n-nodes-base.telegram - If
n8n-nodes-base.if
From the author
This workflow acts as your personal inbox assistant. It automatically filters, classifies, and responds to incoming emails using AI, saving you from manually sorting through leads or inquiries 24/7. 👥 Who’s it for Freelancers & Consultants handling their own…