Automate employee leave approvals with GPT, Gmail & Calendar integration

How it works This workflow automates the complete employee leave approval process from submission to final resolution. Employees submit leave requests through a form, which are summarized professionally using AI and sent for approval via email. The workflow waits for the approver’s response and then either sends an approval confirmation or schedules a clarification discussion automatically. All communication is handled consistently with no manual follow-ups required. Step-by-step - Step 1: Capture leave request, generate summary, and request approval - On form submission – Captures employee details, leave dates, reason, and task handover information. - AI Agent – Generates a professional, manager-ready summary of the leave request. - OpenAI Chat Model – Provides the language model used to generate the summary. - Structured Output Parser – Extracts the email subject and HTML body from the AI response. - Send message and wait for response – Emails the summary to the approver and pauses the workflow until approval or rejection. - If – Routes the workflow based on the approval decision. - Step 2: Notify employee or schedule discussion automatically - Approved path - Send a message – Sends an official leave approval email to the employee. - Clarification or rejection path - Booking Agent – Determines the next business day and finds the first available 10-minute slot. - OpenAI – Applies scheduling logic to select the earliest valid slot. - Get Events – Fetches existing calendar events to avoid conflicts. - Check Availability – Confirms free time within working hours. - Output Parser – Extracts the final meeting start time. - Send a message1 – Emails the employee with the scheduled discussion details. Why use this? - Eliminate manual approval follow-ups and email back-and-forth - Ensure consistent, professional communication for every leave request - Automatically handle both approvals and clarification scenarios - Reduce manager effort with AI-generated summaries - Schedule discussions without manual calendar coordination