Manage supplier quote requests and follow-ups with Gmail, Sheets, GPT-4o-mini and WhatsApp
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 32 nodes and runs manually, when you click “Execute workflow” (plus 3 other triggers). Along the way it connects Gmail, Google Sheets, OpenAI Chat Model and Twilio.
How it runs
Trigger: Manually, when you click “Execute workflow” (plus 3 other triggers).
- Hardcode suppliers details (Code): runs custom JavaScript code
- Search for quote replies (Gmail): get many
- Get quotes to process (Google Sheets): uses Google Sheets
- Get all quotes (Google Sheets): uses Google Sheets
- Reach out to suppliers (Gmail): uses Gmail
- Get email details (Gmail): get
- Get supplier email (Gmail): get many
- Filter pending quotes (Code): runs custom JavaScript code
- Log to suppliers sheet (Google Sheets): append
- Parse email data (Code): runs custom JavaScript code
…plus 15 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (11)
- No Operation, do nothing
n8n-nodes-base.noOp - Gmail
n8n-nodes-base.gmail - Google Sheets
n8n-nodes-base.googleSheets - Information Extractor
@n8n/n8n-nodes-langchain.informationExtractor - Manual Trigger
n8n-nodes-base.manualTrigger - Schedule Trigger
n8n-nodes-base.scheduleTrigger - Code
n8n-nodes-base.code - If
n8n-nodes-base.if - Extract from File
n8n-nodes-base.extractFromFile - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Twilio
n8n-nodes-base.twilio
From the author
Eliminate 90% of manual work in procurement by automating quote requests, response tracking, price extraction, and supplier follow-ups. This complete automation handles everything from sending personalized emails to extracting pricing data with AI and sending…