Send automated payment reminders for Xero invoices via Outlook email

by Patrick Campbell ✓ · 250 views · created 2026-01-12 · Invoice Processing

What this workflow does

This workflow has 7 nodes and runs on a schedule (every day at 12:00). Along the way it connects Xero and Microsoft Outlook.

How it runs

Trigger: On a schedule (every day at 12:00).

1. Fetch All Xero Invoices (Xero): get many
2. Filter Out Paid Invoices (If): checks a condition and branches into true / false
3. Calculate Days Until Due (Code): runs custom JavaScript code
4. Filter Invoices Due Soon (If): checks a condition and branches into true / false
5. Send a message (Microsoft Outlook): uses Microsoft Outlook
6. Log Reminder in Xero History (HTTP Request): calls an HTTP API (PUT)

Services it uses

XeroMicrosoft Outlook

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Nodes used (6)

• Schedule Triggern8n-nodes-base.scheduleTrigger
• Xeron8n-nodes-base.xero
• Ifn8n-nodes-base.if
• Coden8n-nodes-base.code
• HTTP Requestn8n-nodes-base.httpRequest
• Microsoft Outlookn8n-nodes-base.microsoftOutlook

From the author

Who's this for Small business owners, finance teams, accountants, and bookkeepers who use Xero for invoicing and want to improve cash flow by automating payment reminders. If you're spending time manually following up on unpaid invoices or struggling with…

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