Create an auto-journal from WhatsApp with AI transcription
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 17 nodes and runs on WhatsApp events (messages). Along the way it connects WhatsApp Business Cloud, Google Docs, Google Drive and Google Gemini.
How it runs
Trigger: On WhatsApp events (messages).
- Authorized Numbers Check (If): checks a condition and branches into true / false
- Route by Message Type (Switch): routes items into 3 branches
- Save Text to Google Doc (Google Docs): update
- Get Audio URL (WhatsApp Business Cloud): media url get
- Get Image URL (WhatsApp Business Cloud): media url get
- Send Text Confirmation (WhatsApp Business Cloud): send
- Download Audio File (HTTP Request): calls an HTTP API
- Download Image File (HTTP Request): calls an HTTP API
- Transcribe Audio with AI (Google Gemini): work with audio
- Upload Image to Drive (Google Drive): uses Google Drive
…plus 6 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (8)
- If
n8n-nodes-base.if - Switch
n8n-nodes-base.switch - WhatsApp Business Cloud
n8n-nodes-base.whatsApp - HTTP Request
n8n-nodes-base.httpRequest - Google Docs
n8n-nodes-base.googleDocs - Google Drive
n8n-nodes-base.googleDrive - Google Gemini
@n8n/n8n-nodes-langchain.googleGemini - WhatsApp Trigger
n8n-nodes-base.whatsAppTrigger
From the author
How it works Transform your WhatsApp messages into an organized journal with AI-powered transcription and media management. • Receive text, audio, or image messages via WhatsApp • Automatically transcribe audio messages using Google Gemini AI • Store media…