Send employee leave alerts from Google Sheets via Slack and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 13 nodes and runs on a schedule (every day at 08:00). Along the way it connects Google Sheets, Slack and Gmail.
How it runs
Trigger: On a schedule (every day at 08:00).
- Fetch Leave Records (Google Sheets): uses Google Sheets
- Validate & Normalize Leave Data (Code): runs custom JavaScript code
- Check Needs Activation (If): checks a condition and branches into true / false
- Process Activations Sequentially (Loop Over Items (Split in Batches)): loops over the items in batches
- Check Needs Reset (If): checks a condition and branches into true / false
- Notify HR Channel (Slack): uses Slack
- Process Resets Sequentially (Loop Over Items (Split in Batches)): loops over the items in batches
- Send OOO Reminder Email (Gmail): uses Gmail
- Notify HR Leave Reset (Slack): uses Slack
- Mark Leave as Active (Google Sheets): update
…plus 2 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (7)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Google Sheets
n8n-nodes-base.googleSheets - Code
n8n-nodes-base.code - If
n8n-nodes-base.if - Loop Over Items (Split in Batches)
n8n-nodes-base.splitInBatches - Slack
n8n-nodes-base.slack - Gmail
n8n-nodes-base.gmail
From the author
📊 Description Automate employee leave tracking and communication with structured notifications and reminders 📅📣. This workflow checks a centralized Google Sheet daily to detect when leave periods start or end. When leave begins, it notifies your HR Slack…