AI-Powered Paperclip📎🤖 Task Assigner & Completion Tracker

This workflow automates the creation, assignment, tracking, and monitoring of tasks (issues) inside a Paperclip system using AI and external integrations. View this Youtube Video Tutorial to setup your Paperclip instance for FREE and get API Key (subtitles in English). --- ✅ Key Advantages 1. ✅ Full Automation of Task Lifecycle The workflow handles everything: Task intake → assignment → tracking → completion notification No manual intervention is required. 2. ✅ AI-Powered Task Assignment Using an LLM: Tasks are assigned intelligently based on context Reduces human decision-making errors Scales easily with more agents 3. ✅ Centralized Tracking with Google Sheets Acts as a lightweight database Easy to audit, monitor, and share Provides historical tracking of tasks 4. ✅ Real-Time Monitoring & Alerts Scheduled checks ensure tasks are constantly monitored Instant email notifications when tasks are completed Improves responsiveness and visibility 5. ✅ Modular & Scalable Architecture Each block (Webhook, AI, API, Sheets, Email) is independent Easy to extend (e.g., Slack alerts, dashboards, analytics) Can integrate with other systems without redesigning everything 6. ✅ Efficient Resource Utilization Batch processing (Split in Batches) avoids overload Scheduled execution reduces unnecessary API calls 7. ✅ Seamless API Integration Connects Paperclip, OpenAI, Google Sheets, and Gmail Demonstrates strong interoperability across services --- How it works This workflow automates the assignment and tracking of issues/tasks to AI agents (called "Paperclip agents") and monitors their completion. Two main flows: 1. Issue creation WF (triggered via Webhook or Manual): - Receives a task with title and issue via webhook - Fetches the company ID from the Paperclip API - Retrieves all available Paperclip agents for that company - Normalizes agent data (id, name, title) - Uses GPT-5-mini to intelligently assign the task to the most appropriate agent - Creates a new issue in Paperclip with the assigned agent - Logs the issue to a Google Sheet with metadata (date, ID, title, issue, assigned agent) 2. Completion monitoring WF (runs every 10 minutes via Schedule Trigger): - Fetches all open issues (where COMPLETED column is empty) from Google Sheets - Loops through each open issue - Checks the current status of each issue in Paperclip API - If status is "completed", sends a Gmail alert and updates the COMPLETED column in Sheets with the completion timestamp --- Set up steps 1. API Credentials: - Configure httpBearerAuth credentialwith your Paperclip API key - Set up openAiApi credential - Configure gmailOAuth2 credential for sending completion alerts - Set up googleSheetsOAuth2Api credential for Sheets access 2. Google Sheets Setup: - Clone this Sheet - Sheet must contain columns: DATE, TITLE, ISSUE, ASSIGN, ID, COMPLETED - Share the sheet with the service account or OAuth account used in credentials 3. Paperclip API Configuration: - Replace all https://paperclip.xxx.xxx URLs with your actual Paperclip instance URL - Verify the /api/agents/me, /api/companies/{id}/agents, and /api/issues/{id} endpoints are accessible 4. Workflow Settings: - Webhook path is auto-generated – copy this for external calls - Update the Gmail recipient from [email protected] to your target email address - Adjust schedule trigger interval (currently 10 minutes) as needed 5. Testing: - Activate the workflow - Use the Manual Trigger or send a POST request to the webhook URL with payload containing title and issue fields - Monitor execution logs to verify agent assignment and issue creation --- 👉 Subscribe to my new YouTube channel. Here I’ll share videos and Shorts with practical tutorials and FREE templates for n8n. !image --- Need help customizing? Contact me(mailto:[email protected]) for consulting and support or add me on Linkedin.