Classify contracts and track renewals with easybits, Google Drive and Sheets

What this workflow does Drop a contract (PDF, JPG, PNG) into a watched Google Drive folder. easybits Extractor classifies it (SaaS / Lease / Service / Insurance / Other) and pulls every renewal-relevant field in a single call. A Set node calculates the contract's end date and the cancellation deadline. The classified contract is appended to the matching tab in a single Google Sheet – your source of truth for every renewal in the company. --- Setup guide 1. Install the easybits Extractor node - n8n Cloud: Already available, no install needed. - Self-hosted: Settings → Community Nodes → install @easybits/n8n-nodes-extractor. 2. Create your easybits pipeline Go to extractor.easybits.tech and create a pipeline with these fields: - contractclass (string) – enum: saassubscription, leaseagreement, servicecontract, insurancepolicy, other. Returns null if not a contract. - clientname (string) - providername (string) - startdate (string, ISO format YYYY-MM-DD) - initialtermmonths (number) - renewaltermmonths (number) - autorenew (string – "true"/"false") - noticeperioddays (number) - contractvalue (number) - clientsignatoryname (string) - providersignatoryname (string) Paste your Pipeline ID and connect your credentials in the easybits: Classify & Extract Contract node. 3. Create your Google Drive folder Create a folder (e.g. "Incoming Contracts") and paste its ID into the Watch Contract Folder node. 4. Create your Google Sheet Create one Google Sheet with five tabs: SaaS, Leases, Services, Insurance, Other. Header row on every tab: Start Date | Client Name | Provider Name | Contract Value | Initial Term Months | Renewal Term Months | Auto Renew | Notice Period Days | End Date | Cancellation Deadline | Contract Class | Client Signatory Name | Provider Signatory Name Paste the Sheet ID into all 5 Google Sheets nodes. 5. Connect credentials - easybits Extractor → your easybits API key - Google Drive → OAuth (used by both trigger and download) - Google Sheets → OAuth 6. Activate and test Turn the workflow on, drop a contract PDF into the watched folder, and watch the correct tab fill up. --- Field notes - autorenew stays as a string ("true"/"false") because the easybits Extractor doesn't yet expose a boolean type. Part 2 handles the conversion. - noticeperioddays is critical – without it, the cancellation deadline defaults to the end date, which is usually too late for contracts with 60–90 day notice clauses. - Supports PDF, JPG, and PNG only. Dropping other file types (Word, ODS, etc.) will error – add a mime-type filter before the Extractor if that's a real concern for your setup.