Templates / Orchestrate M365 employee onboarding with SharePoint, OneDrive, Teams, Outlook and Claude

Orchestrate M365 employee onboarding with SharePoint, OneDrive, Teams, Outlook and Claude

Needs changes

by Mychel Garzon ✓ · 418 views · created 2026-05-11 · HR, AI Chatbot

Needs changes. This template uses 2 thing(s) that n8n 3.0 removes: Item Lists (legacy), AI Agent v1 (old agent modes). 2 breaking item(s) found. Static check, last run 2026-10-19.

What this workflow does

This AI workflow has 19 nodes and runs on Microsoft Agent 365 events (plus 1 other trigger). Along the way it connects Microsoft SharePoint, Microsoft OneDrive, Microsoft Teams and Anthropic Chat Model and 1 more.

How it runs

Trigger: On Microsoft Agent 365 events (plus 1 other trigger).

Parse New Hire + Config (Code): runs custom JavaScript code
Build Error Alert Card (Code): runs custom JavaScript code
SharePoint: Create Onboarding Entry (Microsoft SharePoint): uses Microsoft SharePoint
OneDrive: Create Employee Folder (Microsoft OneDrive): create folder
Teams: Create Onboarding Channel (Microsoft Teams): uses Microsoft Teams
AI: Generate Welcome Email (AI Agent): runs an AI agent, with model: Claude Sonnet
Teams: Post Error Alert (Microsoft Teams): post
Wait: SP & OneDrive (Merge): merges the data from its input branches
Build SubFolder Paths (Code): runs custom JavaScript code
Wait: Teams & Email (Merge): merges the data from its input branches

…plus 6 more steps. See the full node list below.

Services it uses

Microsoft SharePoint Microsoft OneDrive Microsoft Teams Anthropic Chat Model Microsoft Outlook

Before you upgrade to n8n 3.0

2 things in this workflow are removed in n8n 3.0. Fix them before you upgrade:

Item Lists (legacy) in Limit SubFolders Array: replace with Split Out, Aggregate, Sort, Limit, Remove Duplicates or Summarize (match the operation used).
AI Agent v1 (old agent modes) in AI: Generate Welcome Email (v1.7): replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.

Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).

Removed in 3.0	Replace with
Item Lists (legacy) Limit SubFolders Array	Split Out, Aggregate, Sort, Limit, Remove Duplicates or Summarize (match the operation used)
AI Agent v1 (old agent modes) AI: Generate Welcome Email (v1.7)	Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.

Rarely used nodes in this template: @n8n/n8n-nodes-langchain.microsoftAgent365Trigger

Nodes used (11)

Microsoft Agent 365 Trigger@n8n/n8n-nodes-langchain.microsoftAgent365Trigger
Coden8n-nodes-base.code
Microsoft SharePointn8n-nodes-base.microsoftSharePoint
Microsoft OneDriven8n-nodes-base.microsoftOneDrive
Item Listsn8n-nodes-base.itemLists
Mergen8n-nodes-base.merge
Microsoft Teamsn8n-nodes-base.microsoftTeams
AI Agent@n8n/n8n-nodes-langchain.agent
Anthropic Chat Model@n8n/n8n-nodes-langchain.lmChatAnthropic
Microsoft Outlookn8n-nodes-base.microsoftOutlook
Error Triggern8n-nodes-base.errorTrigger

From the author

Stop managing onboarding as a checklist. Let automation handle the infrastructure so you can focus on the people. Manually provisioning a new hire's digital workspace is a recipe for human error and "Day 1" friction. This workflow orchestrates the entire…
Excerpt from Mychel Garzon's description on n8n.io.

View the original on n8n.io → Check your own copy

Orchestrate M365 employee onboarding with SharePoint, OneDrive, Teams, Outlook and Claude

What this workflow does

How it runs

Services it uses

Before you upgrade to n8n 3.0

Nodes used (11)

From the author

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