Tag stale ClickUp tasks and escalate overdue items with assignee comments
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 15 nodes and runs on a schedule (every day at 07:00). Along the way it connects ClickUp.
How it runs
Trigger: On a schedule (every day at 07:00).
- Configure Task Monitoring (Edit Fields (Set)): sets 6 fields: monitoredStatuses, monitoredTags, daysUntilFirstStaleTag…
- Fetch Tasks from List (ClickUp): get many
- Merge: merges the data from its input branches
- Deduplicate by Task ID (Remove Duplicates): removes duplicate items
- Filter: keeps only the items that match a condition
- Check First Stale Tag Presence (If): checks a condition and branches into true / false
- Route by Stale Type (Switch): routes items into 2 branches
- If: checks a condition and branches into true / false
- Add First Stale Tag (ClickUp): work with task tag
- Tag Task as 2nd Stale (ClickUp): work with task tag
…plus 3 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (9)
- If
n8n-nodes-base.if - ClickUp
n8n-nodes-base.clickUp - Merge
n8n-nodes-base.merge - Filter
n8n-nodes-base.filter - Switch
n8n-nodes-base.switch - Remove Duplicates
n8n-nodes-base.removeDuplicates - Edit Fields (Set)
n8n-nodes-base.set - Schedule Trigger
n8n-nodes-base.scheduleTrigger - No Operation, do nothing
n8n-nodes-base.noOp
From the author
Quick overview This workflow runs daily on a schedule and checks ClickUp tasks in one or more lists for inactivity based on the task’s dateupdated field, automatically applying “stale” tags and escalating long-idle tasks by tagging them and posting an…