Monitor AI search citations and competitors with OpenAI, Google Sheets, and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 16 nodes and runs on a schedule (every day) (plus 1 other trigger). Along the way it connects OpenAI, Google Sheets, Gmail and Slack.
How it runs
Trigger: On a schedule (every day) (plus 1 other trigger).
- 📋 Build Citation Queries – Fairy Frills (Code): runs custom JavaScript code
- Slack: uses Slack
- 🤖 Query AI – Static Knowledge (gpt-4o-mini) (OpenAI): uses OpenAI
- 🔍 Query AI – Web Search (gpt-4o-search-preview) (OpenAI): uses OpenAI
- Merge: merges the data from its input branches
- 🔗 Combine & Prepare Responses (Code): runs custom JavaScript code
- 🔬 Extract Citation Data (OpenAI): uses OpenAI
- 📊 Parse & Structure Citation Results (Code): runs custom JavaScript code
- 📝 Append Results to Google Sheets (Google Sheets): uses Google Sheets
- 🔀 Check If Final Query (ID = 15) (If): checks a condition and branches into true / false
…plus 3 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (10)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Code
n8n-nodes-base.code - OpenAI
@n8n/n8n-nodes-langchain.openAi - Merge
n8n-nodes-base.merge - Google Sheets
n8n-nodes-base.googleSheets - If
n8n-nodes-base.if - No Operation, do nothing
n8n-nodes-base.noOp - Gmail
n8n-nodes-base.gmail - Error Trigger
n8n-nodes-base.errorTrigger - Slack
n8n-nodes-base.slack
From the author
Quick overview This workflow runs weekly to test whether fairyfrills.in is cited in OpenAI answers to 15 shopping queries, logs citation details to Google Sheets, and emails a weekly HTML visibility report via Gmail, with optional Slack alerts on workflow…