Review stale Notion docs with Gmail alerts, Slack reports, and OpenAI
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 12 nodes and runs on a schedule (every week at 10:00). Along the way it connects Notion, Gmail, OpenAI Chat Model and Slack.
How it runs
Trigger: On a schedule (every week at 10:00).
- Scan Docs Database (Notion): get many (database page)
- Compute Doc Age (Code): runs custom JavaScript code
- Stale 90+ Days (Filter): keeps only the items that match a condition
- Mark: Needs Review (Notion): update (database page)
- Critical With Owner? (If): checks a condition and branches into true / false
- Email The Owner (Gmail): uses Gmail
- Bundle Stale Docs (Aggregate): combines items into one
- Write Review Plan (Basic LLM Chain): sends a prompt to an LLM, with model: OpenAI Chat Model
- Post Review Plan (Slack): uses Slack
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (11)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Notion
n8n-nodes-base.notion - Code
n8n-nodes-base.code - Filter
n8n-nodes-base.filter - If
n8n-nodes-base.if - Gmail
n8n-nodes-base.gmail - No Operation, do nothing
n8n-nodes-base.noOp - Aggregate
n8n-nodes-base.aggregate - Basic LLM Chain
@n8n/n8n-nodes-langchain.chainLlm - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Slack
n8n-nodes-base.slack
From the author
Quick overview This workflow runs every Friday to scan a Notion documentation database for pages not edited in 90+ days, marks them as “Needs review,” emails owners of critical stale docs via Gmail, and uses OpenAI to generate a prioritized weekly review plan…