Track asset warranty deadlines with Google Sheets, Gmail, Todoist, Slack, and OpenAI
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 12 nodes and runs on a schedule (every day at 08:00). Along the way it connects Google Sheets, Slack, Todoist and Gmail and 1 more.
How it runs
Trigger: On a schedule (every day at 08:00).
- Read Asset Register (Google Sheets): uses Google Sheets
- Compute Days Left (Code): runs custom JavaScript code
- Route By Urgency (Switch): routes items into 3 branches
- Mark As Expired (Google Sheets): append or update
- Urgent Slack Alert (Slack): uses Slack
- Owner Decision Email (Gmail): uses Gmail
- Create Deadline Task (Todoist): uses Todoist
- High-Value Asset? (If): checks a condition and branches into true / false
- Draft Negotiation Email (Basic LLM Chain): sends a prompt to an LLM, with model: OpenAI Chat Model
- Save Negotiation Draft (Gmail): work with draft
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (10)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Google Sheets
n8n-nodes-base.googleSheets - Code
n8n-nodes-base.code - Switch
n8n-nodes-base.switch - Slack
n8n-nodes-base.slack - Todoist
n8n-nodes-base.todoist - Gmail
n8n-nodes-base.gmail - If
n8n-nodes-base.if - Basic LLM Chain
@n8n/n8n-nodes-langchain.chainLlm - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi
From the author
Quick overview This workflow runs daily to read an asset register from Google Sheets, calculate warranty expiry dates, and escalate upcoming deadlines via Gmail, Slack, and Todoist, while using OpenAI to draft vendor negotiation emails for high-value assets…