Track data deletion requests from Gmail with Jira, BigQuery, and Slack

by Dyogo Henrique de Oliveira Ortega ✓ · 1 views · created 2026-07-13 · Document Extraction, AI Summarization

What this workflow does

This workflow has 11 nodes and runs manually, when you click “Execute workflow” (plus 1 other trigger). Along the way it connects Gmail. It also calls slack.com and gmail.googleapis.com over HTTP.

How it runs

Trigger: Manually, when you click “Execute workflow” (plus 1 other trigger).

1. Set workflow variables (Edit Fields (Set)): sets 11 fields: jira_base_url, jira_project_key, jira_issue_type…
2. Normalize and classify privacy request (Code): runs custom JavaScript code
3. Check if request is clear enough (If): checks a condition and branches into true / false
4. Create Jira privacy task (HTTP Request): calls an HTTP API (POST)
5. Create manual review Jira task (HTTP Request): calls an HTTP API (POST)
6. Insert audit row in BigQuery (HTTP Request): calls an HTTP API (POST)
7. Send Slack manual review alert (HTTP Request): calls slack.com (POST)
8. Send Slack privacy alert (HTTP Request): calls slack.com (POST)
9. Create Gmail confirmation draft (HTTP Request): calls gmail.googleapis.com (POST)

Services it uses

Gmail

HTTP calls to: slack.com, gmail.googleapis.com

Before you upgrade to n8n 3.0

Nodes used (6)

• Manual Triggern8n-nodes-base.manualTrigger
• Gmail Triggern8n-nodes-base.gmailTrigger
• Edit Fields (Set)n8n-nodes-base.set
• Coden8n-nodes-base.code
• Ifn8n-nodes-base.if
• HTTP Requestn8n-nodes-base.httpRequest

From the author

Quick Overview This workflow monitors a Gmail inbox for potential privacy/data deletion requests, classifies each email, creates the appropriate Jira issue, logs a minimal audit record to BigQuery, and alerts the team in Slack, with an optional Gmail…

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