Schedule and track discovery calls with Google Forms, Calendar, and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 20 nodes and runs on Google Sheets events (row added). Along the way it connects Google Sheets, Google Calendar and Gmail.
How it runs
Trigger: On Google Sheets events (row added).
- Workflow Settings (Edit Fields (Set)): sets 14 fields: hostName, companyName, internalAlertEmail…
- Prepare Client Record (Edit Fields (Set)): sets 8 fields: clientName, clientEmail, clientCompany…
- Get Calendar Availability (Google Calendar): get many
- Suggest Discovery Call Slot (Code): runs custom JavaScript code
- Create Discovery Call Hold (Google Calendar): uses Google Calendar
- Build Client Session (Edit Fields (Set)): sets 15 fields: clientName, clientEmail, clientCompany…
- Log Invite In Sheet (Google Sheets): append or update
- Send Booking Invitation (Gmail): uses Gmail
- Wait: pauses before continuing
- Get Calendar Event Status (Google Calendar): get
…plus 9 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (8)
- Google Sheets Trigger
n8n-nodes-base.googleSheetsTrigger - Edit Fields (Set)
n8n-nodes-base.set - Google Calendar
n8n-nodes-base.googleCalendar - Code
n8n-nodes-base.code - Google Sheets
n8n-nodes-base.googleSheets - Gmail
n8n-nodes-base.gmail - Wait
n8n-nodes-base.wait - If
n8n-nodes-base.if
From the author
Quick overview This workflow watches a Google Form response sheet in Google Sheets, finds the next available working-hours slot in Google Calendar, creates a held discovery-call event, and emails the client a confirmation link via Gmail, then sends timed…