Send weekly shift reminders from Google Sheets with Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 8 nodes and runs on a schedule (cron 0 7 * * 1). Along the way it connects Google Sheets and Gmail.
How it runs
Trigger: On a schedule (cron 0 7 * * 1).
- Configure (Edit Fields (Set)): sets 1 field: sheetUrl
- Read Schedule Sheet (Google Sheets): read (sheet)
- Capture Row Index (Edit Fields (Set)): sets 1 field: row_number
- Filter: keeps only the items that match a condition
- Send Shift Email (Gmail): send (message)
- Prepare Row Update (Edit Fields (Set)): sets 1 field: row_number
- Update Notification Status (Google Sheets): update (sheet)
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (5)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Edit Fields (Set)
n8n-nodes-base.set - Google Sheets
n8n-nodes-base.googleSheets - Filter
n8n-nodes-base.filter - Gmail
n8n-nodes-base.gmail
From the author
Quick overview This workflow runs every Monday morning to read a shift schedule from Google Sheets, email each security agent a personalized reminder for confirmed shifts that have not been notified yet via Gmail, and then updates the sheet to mark each shift…