Automate tenant rent collection with AI reminders and landlord escalation via Sheets, Gmail and Telegram
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 24 nodes and runs on a schedule (cron 0 8 * * *) (plus 1 other trigger). Along the way it connects Google Sheets, Telegram, OpenAI Chat Model and Gmail.
How it runs
Trigger: On a schedule (cron 0 8 * * *) (plus 1 other trigger).
- Read Ledger from Sheets (Google Sheets): uses Google Sheets
- Read Weekly Ledger from Sheets (Google Sheets): uses Google Sheets
- Check Ledger Read Success (If): checks a condition and branches into true / false
- Prepare Tenant Summary Lines (Edit Fields (Set)): sets 3 fields: tenant_line, rent_amount_num, unit_count
- Set Tenant Information (Edit Fields (Set)): sets 9 fields: tenant_name, unit, rent_amount…
- Notify Ledger Issue Telegram (Telegram): uses Telegram
- Summarize: summarizes / groups the items
- Check Rent Overdue (If): checks a condition and branches into true / false
- AI Weekly Summary Agent (AI Agent): runs an AI agent, with model: OpenAI GPT-4 Summary Model
- AI Rent Reminder Agent (AI Agent): runs an AI agent, with model: OpenAI GPT-4 Reminder Model
…plus 10 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (9)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Google Sheets
n8n-nodes-base.googleSheets - If
n8n-nodes-base.if - Telegram
n8n-nodes-base.telegram - Edit Fields (Set)
n8n-nodes-base.set - AI Agent
@n8n/n8n-nodes-langchain.agent - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Gmail
n8n-nodes-base.gmail - Summarize
n8n-nodes-base.summarize
From the author
Rent collection without the awkward calls. This workflow watches your tenant ledger every morning, has AI write reminder emails that progress from gentle to firm to final, escalates serious cases to you on Telegram, and sends a weekly collection report. No…