Track contract signatures and onboard clients with Airtable, Groq, Gmail, Trello and Slack
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 21 nodes and runs when an HTTP POST request hits its webhook URL (plus 1 other trigger). Along the way it connects Airtable, Groq Chat Model, Slack and Gmail and 1 more.
How it runs
Trigger: When an HTTP POST request hits its webhook URL (plus 1 other trigger).
- Set Initial Configurations (Edit Fields (Set)): sets 7 fields: shared_secret_token, airtable_base_id, airtable_table_name…
- Set Stale Contract Configs (Edit Fields (Set)): sets 5 fields: airtable_base_id, airtable_table_name, slack_channel_id…
- Verify Webhook Shared Secret (Code): runs custom JavaScript code
- Retrieve Stale Contracts (Airtable): search
- Check Request Validity (If): checks a condition and branches into true / false
- Identify Truly Stale Contracts (Code): runs custom JavaScript code
- Check Contract Completion (If): checks a condition and branches into true / false
- Alert Cold Contract to Sales (Slack): uses Slack
- Find Contract in Airtable (Airtable): search
- Log Airtable Status Update (Airtable): update
…plus 7 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (12)
- Webhook
n8n-nodes-base.webhook - Edit Fields (Set)
n8n-nodes-base.set - Code
n8n-nodes-base.code - If
n8n-nodes-base.if - Airtable
n8n-nodes-base.airtable - Basic LLM Chain
@n8n/n8n-nodes-langchain.chainLlm - Groq Chat Model
@n8n/n8n-nodes-langchain.lmChatGroq - Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured - Slack
n8n-nodes-base.slack - Gmail
n8n-nodes-base.gmail - Trello
n8n-nodes-base.trello - Schedule Trigger
n8n-nodes-base.scheduleTrigger
From the author
Quick overview This workflow receives e-signature status webhooks,logs and updates contract records in Airtable,and when a contract is completed it uses Groq to generate an onboarding checklist that is sent via Gmail,created as a Trello card,and posted to…