Track secure order status and email alerts with webhooks, Gmail, and Data Tables

by Kuliberda Labs ✓ · 15 views · created 2026-08-29 · CRM

What this workflow does

This workflow has 59 nodes and runs when an HTTP POST request hits its webhook URL (plus 3 other triggers). Along the way it connects Gmail.

How it runs

Trigger: When an HTTP POST request hits its webhook URL (plus 3 other triggers).

1. Validate Intake Token (Code): runs custom JavaScript code
2. Validate Status Token (Code): runs custom JavaScript code
3. Normalize Status Lookup (Code): runs custom JavaScript code
4. Find Pending Notification Orders (Data table): get (row)
5. Intake Token Authorized? (If): checks a condition and branches into true / false
6. Status Token Authorized? (If): checks a condition and branches into true / false
7. Find Lookup Order Row (Data table): get (row)
8. Build Stale Pending Summary (Code): runs custom JavaScript code
9. Normalize Order Intake (Code): runs custom JavaScript code
10. Respond Intake Unauthorized (Respond to Webhook): sends the response back to the webhook caller

…plus 45 more steps. See the full node list below.

Services it uses

Gmail

Before you upgrade to n8n 3.0

Nodes used (7)

• Webhookn8n-nodes-base.webhook
• Coden8n-nodes-base.code
• Ifn8n-nodes-base.if
• Respond to Webhookn8n-nodes-base.respondToWebhook
• Data tablen8n-nodes-base.dataTable
• Gmailn8n-nodes-base.gmail
• Schedule Triggern8n-nodes-base.scheduleTrigger

From the author

Quick overview Accept orders, enforce safe status transitions, deduplicate milestone alerts, expose a verifier-protected customer lookup, and surface stale notifications. How it works 1. Authenticates the order-intake webhook with the server-side…

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