Send branded overdue invoice statements from Xero with PDFMint and Gmail
UnknownUnknown. This template uses community nodes we can't verify statically. Uses community nodes that can't be verified statically (unverified community packages are off by default in 3.0). Static check, last run 2026-10-19.
What this workflow does
This workflow has 7 nodes and runs on a schedule (cron 0 9 * * 1-5). Along the way it connects Xero, Gmail and Pdfmint (community).
How it runs
Trigger: On a schedule (cron 0 9 * * 1-5).
- Your company details (Edit Fields (Set)): sets 4 fields: companyName, companyAddress, accentColour…
- Get unpaid invoices from Xero (Xero): get many (invoice)
- Group overdue invoices per customer (Code): runs custom JavaScript code
- Anything actually overdue? (If): checks a condition and branches into true / false
- Render the statement as PDF (Pdf Mint): pdf (document)
- Email the statement (Gmail): uses Gmail
Services it uses
Before you upgrade to n8n 3.0
We can't fully verify this one: it relies on 1 community package, and n8n 3.0 turns unverified community packages off by default (N8N_UNVERIFIED_PACKAGES_ENABLED=false).
- Check that n8n-nodes-pdfmint is verified or supports 3.0 (used in Render the statement as PDF).
Nodes used (7)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Xero
n8n-nodes-base.xero - Edit Fields (Set)
n8n-nodes-base.set - Code
n8n-nodes-base.code - If
n8n-nodes-base.if - Pdf Mint
n8n-nodes-pdfmint.pdfMint - Gmail
n8n-nodes-base.gmail
From the author
Quick overview This workflow runs every weekday morning to pull authorised accounts-receivable invoices from Xero, groups any past-due balances by customer, generates a branded overdue-invoice statement PDF with PDFMint, and emails each customer their…