Manage vendor onboarding and compliance with Google Sheets and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 21 nodes and runs when someone submits an n8n form. Along the way it connects Google Sheets and Gmail.
How it runs
Trigger: When someone submits an n8n form.
- Set Vendor Configuration (Edit Fields (Set)): sets or maps fields
- Normalize Vendor Application (Edit Fields (Set)): sets or maps fields
- Validate Required Vendor Data (If): checks a condition and branches into true / false
- Merge: merges the data from its input branches
- Check Existing Vendor (Google Sheets): uses Google Sheets
- Prepare Rejection Outcome (Code): runs custom JavaScript code
- Vendor Already Exists? (If): checks a condition and branches into true / false
- Log Rejected Vendor Application (Google Sheets): uses Google Sheets
- Prepare Duplicate Vendor Outcome (Edit Fields (Set)): sets or maps fields
- Mandatory Compliance Passed? (If): checks a condition and branches into true / false
…plus 10 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (7)
- n8n Form Trigger
n8n-nodes-base.formTrigger - Edit Fields (Set)
n8n-nodes-base.set - If
n8n-nodes-base.if - Google Sheets
n8n-nodes-base.googleSheets - Gmail
n8n-nodes-base.gmail - Code
n8n-nodes-base.code - Merge
n8n-nodes-base.merge
From the author
Quick Overview This workflow collects vendor onboarding applications via an n8n form, checks for duplicates in Google Sheets, validates compliance inputs, calculates a risk score, and then approves or rejects vendors while logging outcomes to Google Sheets…