Manage recruitment candidates with Google Sheets, Notion and Gmail

by muhd dahlan ✓ · 38 views · created 2026-09-21 · HR

What this workflow does

This workflow has 16 nodes and runs manually, when you click “Execute workflow” (plus 2 other triggers). Along the way it connects Notion, Gmail and Google Sheets.

How it runs

Trigger: Manually, when you click “Execute workflow” (plus 2 other triggers).

1. Get new applicants (Google Sheets): uses Google Sheets
2. Get old state (Data table): get
3. Get many database pages (Notion): get many (database page)
4. Save new state (Data table): create or update
5. Filter candidates not in lists (Code): runs custom JavaScript code
6. Switch: routes items into branches
7. Check if need insert (If): checks a condition and branches into true / false
8. Get email template (Notion): get many (database page)
9. Create a database page (Notion): work with database page
10. Data processed (Code): runs custom JavaScript code

…plus 3 more steps. See the full node list below.

Services it uses

NotionGmailGoogle Sheets

Before you upgrade to n8n 3.0

Nodes used (10)

• Notion Triggern8n-nodes-base.notionTrigger
• Data tablen8n-nodes-base.dataTable
• Switchn8n-nodes-base.switch
• Notionn8n-nodes-base.notion
• Coden8n-nodes-base.code
• Gmailn8n-nodes-base.gmail
• Manual Triggern8n-nodes-base.manualTrigger
• Google Sheetsn8n-nodes-base.googleSheets
• Ifn8n-nodes-base.if
• Schedule Triggern8n-nodes-base.scheduleTrigger

From the author

Quick overview This n8n template automates repetitive recruitment tasks by connecting Google Forms, Notion, and Gmail into one recruitment workflow. It collects new applications, adds candidates to a Notion Applicant Tracking System (ATS), and automatically…

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