Turn Zoom coaching sessions into recap emails, homework, and nudges with OpenAI and Google Sheets
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 30 nodes and runs when an HTTP POST request hits its webhook URL (plus 1 other trigger). Along the way it connects Google Sheets, OpenAI and Gmail.
How it runs
Trigger: When an HTTP POST request hits its webhook URL (plus 1 other trigger).
- Route Zoom Event (Switch): routes items into 2 branches
- Set Nudge Rules (Edit Fields (Set)): sets 6 fields: coachName, coachReplyTo, nudgeWindowDays…
- Sign Validation Token (Crypto): hashes or encrypts values
- Acknowledge Recording (Respond to Webhook): sends the response back to the webhook caller
- Ignore Other Events (Respond to Webhook): sends the response back to the webhook caller
- Read Homework Tracker (Google Sheets): uses Google Sheets
- Return Validation Response (Respond to Webhook): sends the response back to the webhook caller
- Extract Recording Details (Code): runs custom JavaScript code
- Pick Clients to Nudge (Code): runs custom JavaScript code
- Read Clients (Google Sheets): uses Google Sheets
…plus 18 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (12)
- Webhook
n8n-nodes-base.webhook - Switch
n8n-nodes-base.switch - Crypto
n8n-nodes-base.crypto - Respond to Webhook
n8n-nodes-base.respondToWebhook - Code
n8n-nodes-base.code - Google Sheets
n8n-nodes-base.googleSheets - If
n8n-nodes-base.if - HTTP Request
n8n-nodes-base.httpRequest - OpenAI
@n8n/n8n-nodes-langchain.openAi - Edit Fields (Set)
n8n-nodes-base.set - Gmail
n8n-nodes-base.gmail - Schedule Trigger
n8n-nodes-base.scheduleTrigger
From the author
Quick overview This workflow turns completed Zoom coaching recordings into AI-generated session recaps and homework action plans, logs everything to Google Sheets, emails clients via Gmail, and runs daily to send OpenAI-written nudge emails for upcoming or…