Book home care assessments by phone with Vapi, Google Gemini and Google Calendar
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 12 nodes and runs when an HTTP POST request hits its webhook URL (plus 1 other trigger). Along the way it connects Google Calendar, Google Gemini Chat Model and Google Sheets.
How it runs
Trigger: When an HTTP POST request hits its webhook URL (plus 1 other trigger).
- Fetch Busy Slots from Google Calendar (Google Calendar): work with calendar
- Parse Vapi Booking Arguments (Code): runs custom JavaScript code
- Format Busy Slots for AI (Code): runs custom JavaScript code
- Create Event in Google Calendar (Google Calendar): uses Google Calendar
- Analyze Available Slots with AI (AI Agent): runs an AI agent, with model: Google Gemini Chat Model
- Send Confirmation Email (Send Email): sends an email over SMTP
- Log Booking to Google Sheets (Google Sheets): append
- Return Availability to Vapi (Respond to Webhook): sends the response back to the webhook caller
- Return Confirmation to Vapi (Respond to Webhook): sends the response back to the webhook caller
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (8)
- Webhook
n8n-nodes-base.webhook - Google Calendar
n8n-nodes-base.googleCalendar - Code
n8n-nodes-base.code - AI Agent
@n8n/n8n-nodes-langchain.agent - Google Gemini Chat Model
@n8n/n8n-nodes-langchain.lmChatGoogleGemini - Respond to Webhook
n8n-nodes-base.respondToWebhook - Send Email
n8n-nodes-base.emailSend - Google Sheets
n8n-nodes-base.googleSheets
From the author
Quick overview This workflow provides two Vapi webhook tools to check care assessment availability and book appointments, using Google Calendar for scheduling, Google Gemini to translate busy times into human-friendly availability, Google Sheets to log…