AI-powered email processing autoresponder and response approval (Yes/No)
Needs changesNeeds changes. This template uses 1 thing(s) that n8n 3.0 removes: AI Agent v1 (old agent modes). 1 breaking item(s) found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 12 nodes and runs when a new email arrives over IMAP. Along the way it connects OpenAI Chat Model, Qdrant Vector Store, Embeddings OpenAI and Gmail.
How it runs
Trigger: When a new email arrives over IMAP.
- Markdown: converts between Markdown and HTML
- Email Summarization Chain (Summarization Chain): summarizes text with AI, with model: DeepSeek R
- Set Email (Edit Fields (Set)): sets 1 field: email
- Write email (AI Agent): runs an AI agent, with model: OpenAI; 1 tool (Qdrant Vector Store)
- Send Draft (Gmail): send and wait for a reply
- Approve? (If): checks a condition and branches into true / false
- Send Email: sends an email over SMTP
Services it uses
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- AI Agent v1 (old agent modes) in Write email (v1.7): replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.
| Removed in 3.0 | Replace with |
|---|---|
| AI Agent v1 (old agent modes) Write email (v1.7) | Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent. |
Nodes used (11)
- Email Trigger (IMAP)
n8n-nodes-base.emailReadImap - Markdown
n8n-nodes-base.markdown - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Send Email
n8n-nodes-base.emailSend - Qdrant Vector Store
@n8n/n8n-nodes-langchain.vectorStoreQdrant - Embeddings OpenAI
@n8n/n8n-nodes-langchain.embeddingsOpenAi - Summarization Chain
@n8n/n8n-nodes-langchain.chainSummarization - AI Agent
@n8n/n8n-nodes-langchain.agent - Edit Fields (Set)
n8n-nodes-base.set - If
n8n-nodes-base.if - Gmail
n8n-nodes-base.gmail
From the author
How it Works This workflow is designed to automate the process of handling incoming emails, summarizing their content, generating appropriate responses, and obtaining approval before sending replies. Below are the key operational steps: 1. Email Reception and…