Templates / Automated invoice management with Nextcloud, email and Telegram notifications

Automated invoice management with Nextcloud, email and Telegram notifications

Ready for 3.0

by Joachim Hummel ✓ · 1,358 views · created 2025-06-04 · Invoice Processing

Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.

What this workflow does

This workflow has 8 nodes and runs on a schedule (every day). Along the way it connects Nextcloud and Telegram.

How it runs

Trigger: On a schedule (every day).

Set Parameters (Edit Fields (Set)): sets 4 fields: from_email, to_email, nextcloud_income…
List Incoming Invoices (Nextcloud): list (folder)
File Exists? (If): checks a condition and branches into true / false
Download Invoice (Nextcloud): download
Send Email: sends an email over SMTP
Archive File (Nextcloud): move
Notify Telegram (Telegram): uses Telegram

Services it uses

Nextcloud Telegram

Before you upgrade to n8n 3.0

Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.

Nodes used (6)

Schedule Triggern8n-nodes-base.scheduleTrigger
Nextcloudn8n-nodes-base.nextCloud
Ifn8n-nodes-base.if
Send Emailn8n-nodes-base.emailSend
Telegramn8n-nodes-base.telegram
Edit Fields (Set)n8n-nodes-base.set

From the author

This workflow automatically fetches PDF invoices from a Nextcloud folder (/Invoice/Incoming), sends them via email to a fixed recipient ([email protected]), sends a Telegram notification, and archives the file to /Invoice/2025/archive. Key Steps: 1.…
Excerpt from Joachim Hummel's description on n8n.io.

View the original on n8n.io → Check your own copy

Automated invoice management with Nextcloud, email and Telegram notifications

What this workflow does

How it runs

Services it uses

Before you upgrade to n8n 3.0

Nodes used (6)

From the author

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