Automated meeting recording & AI summaries with Google Calendar, Vexa & Llama 3.2
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 10 nodes and runs on Google Calendar events (event started) (plus 1 other trigger). Along the way it connects Google Calendar and Ollama Model. It also calls gateway.dev.vexa.ai over HTTP.
How it runs
Trigger: On Google Calendar events (event started) (plus 1 other trigger).
- Launch Vexa Bot for Meeting (HTTP Request): calls gateway.dev.vexa.ai (POST)
- Stop Vexa Bot (HTTP Request): calls an HTTP API (DELETE)
- Fetch Meeting Audio File (HTTP Request): calls an HTTP API
- Transcribe Meeting Audio (HTTP Request): calls an HTTP API
- Prepare Transcript for AI (Edit Fields (Set)): sets 1 field: text
- Generate Meeting Summary (Basic LLM Chain): sends a prompt to an LLM, with model: AI Model
- Send Email: sends an email over SMTP
Services it uses
HTTP calls to: gateway.dev.vexa.ai
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (6)
- Google Calendar Trigger
n8n-nodes-base.googleCalendarTrigger - HTTP Request
n8n-nodes-base.httpRequest - Edit Fields (Set)
n8n-nodes-base.set - Basic LLM Chain
@n8n/n8n-nodes-langchain.chainLlm - Ollama Model
@n8n/n8n-nodes-langchain.lmOllama - Send Email
n8n-nodes-base.emailSend
From the author
Transform your meetings into actionable insights automatically! This workflow captures meeting audio, transcribes conversations, generates AI summaries, and emails the results to participants—all without manual intervention. What's the Goal? - Auto-record…