AI-powered web form responder with GPT-4o-mini, Outlook email & Twilio SMS

Web-Form Auto-Responder: Instant Email + SMS Follow-Up --- 📝 Description Embed a simple web form on your site and let this workflow: 1. Collect a visitor’s name, email, phone, and question 2. Generate a professional email and a friendly SMS using GPT-4o-mini 3. Delay briefly (1 min by default) to simulate human writing time 4. Send the AI-crafted email via Microsoft Outlook 5. Send the AI-crafted text via Twilio Perfect for solo consultants or small teams who want rapid, personalized responses without manual typing. --- ⚙️ Setup Instructions 1. Import the workflow - n8n → Workflows → Import from File (or Paste JSON) → Save 2. Add credentials | Service | Where to get credentials | Node(s) to update | |---------|-------------------------|-------------------| | OpenAI | <https://platform.openai.com> → create API key | OpenAI Chat Model | | Microsoft Outlook | Azure/M365 account with email-send permissions | Send email to the submitter | | Twilio | <https://console.twilio.com> → Account SID, Auth Token | Send text to the submitter | 3. Embed the form on your website - Open Form to be embedded on website - Click “Embed” → copy the iframe code → paste into your contact page 4. Set your Twilio “From” number - In Send text to the submitter, change phone to your verified Twilio number 5. Adjust wait times (optional) - Wait some time to write the email response (default 1 min) - Wait some time to write the text response (default 1 min) 6. Customize the AI prompt (optional) - Edit the AI Agent system message to tweak tone, questions asked, or signature 7. Test the flow - Open the form URL (generated by the Form node) - Submit a test entry → after ~1 min you should receive both an email and an SMS 8. Activate - Toggle Active so the form handles real submissions 24/7 --- 🧩 Customization Ideas - Pipe form data into Pipedrive, HubSpot, or Airtable for lead tracking - Trigger a Slack/Teams alert to notify your team of hot questions - Add a calendar link in the email so visitors can book a call instantly - Use a language-detection node to reply in the visitor’s native language --- Contact - Email: [email protected] - Website: https://ynteractive.com - YouTube: https://www.youtube.com/@ynteractivetraining - LinkedIn: https://www.linkedin.com/in/robertbreen