Automate multi-step onboarding with Google Sheets, Forms and Gmail notifications
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 26 nodes and runs when someone submits an n8n form (“Welcome to our company”) (plus 3 other triggers). Along the way it connects Google Sheets and Gmail.
How it runs
Trigger: When someone submits an n8n form (“Welcome to our company”) (plus 3 other triggers).
- Save registration Data (Google Sheets): append
- Read Messages (Google Sheets): uses Google Sheets
- Code: runs custom JavaScript code
- Form (n8n Form): shows the next form page
- Generate message table (Code): runs custom JavaScript code
- Gmail: uses Gmail
- Read MSG status Rows (Google Sheets): uses Google Sheets
- Set variables (Edit Fields (Set)): sets 1 field: variables
- Switch: routes items into 2 branches
- Switch: routes items into 5 branches
…plus 10 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (13)
- Manual Trigger
n8n-nodes-base.manualTrigger - Code
n8n-nodes-base.code - Google Sheets
n8n-nodes-base.googleSheets - Schedule Trigger
n8n-nodes-base.scheduleTrigger - If
n8n-nodes-base.if - n8n Form
n8n-nodes-base.form - No Operation, do nothing
n8n-nodes-base.noOp - Execute Workflow Trigger
n8n-nodes-base.executeWorkflowTrigger - Gmail
n8n-nodes-base.gmail - Execute Sub-workflow
n8n-nodes-base.executeWorkflow - Edit Fields (Set)
n8n-nodes-base.set - Switch
n8n-nodes-base.switch - n8n Form Trigger
n8n-nodes-base.formTrigger
From the author
This n8n workflow enables teams to automate and standardize multi-step onboarding or messaging workflows using Google Sheets, Forms, Gmail, and dynamic logic powered by Code and Switch nodes. It ensures the right email is sent at the right step, tracks…