AI recruiting pipeline: Job to candidate shortlist with Apollo & Airtable

by Fabian Herhold · 1,846 views · created 2025-09-05 · HR, AI Summarization

What this workflow does

This AI workflow has 32 nodes and runs when someone submits an n8n form (“Job Input”). Along the way it connects OpenAI Chat Model, Anthropic Chat Model, Airtable and OpenAI. It also calls api.apollo.io and real-time-data-enrichment.p.rapidapi.com over HTTP.

How it runs

Trigger: When someone submits an n8n form (“Job Input”).

1. Set Fields (Edit Fields (Set)): sets 3 fields: Job Title, Job Description, Location
2. Add Job to AirTable (Airtable): create
3. Generate Job Title Mutations (OpenAI): uses OpenAI
4. Split Out: splits a list into separate items
5. Apollo People Search (HTTP Request): calls api.apollo.io (POST)
6. Split Out: splits a list into separate items
7. Remove Duplicates: removes duplicate items
8. Edit Fields (Edit Fields (Set)): sets 2 fields: LinkedIn_profile, employment_history
9. Limit: keeps the first few items
10. Scoring and Prequalification (Basic LLM Chain): sends a prompt to an LLM, with model: GPT-4.1-mini

…plus 8 more steps. See the full node list below.

Services it uses

OpenAI Chat ModelAnthropic Chat ModelAirtableOpenAI

HTTP calls to: api.apollo.io, real-time-data-enrichment.p.rapidapi.com

Before you upgrade to n8n 3.0

Nodes used (14)

• n8n Form Triggern8n-nodes-base.formTrigger
• Edit Fields (Set)n8n-nodes-base.set
• Auto-fixing Output Parser@n8n/n8n-nodes-langchain.outputParserAutofixing
• OpenAI Chat Model@n8n/n8n-nodes-langchain.lmChatOpenAi
• Structured Output Parser@n8n/n8n-nodes-langchain.outputParserStructured
• Switchn8n-nodes-base.switch
• HTTP Requestn8n-nodes-base.httpRequest
• Anthropic Chat Model@n8n/n8n-nodes-langchain.lmChatAnthropic
• Airtablen8n-nodes-base.airtable
• Basic LLM Chain@n8n/n8n-nodes-langchain.chainLlm
• Limitn8n-nodes-base.limit
• OpenAI@n8n/n8n-nodes-langchain.openAi
• Split Outn8n-nodes-base.splitOut
• Remove Duplicatesn8n-nodes-base.removeDuplicates

From the author

Who’s it for Recruiting agencies, executive search firms, and in-house talent teams that want to automate candidate sourcing and prequalification. Instead of spending hours searching, scoring, and writing outreach, this workflow turns any job description into…

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