Automate HR Q&A sessions with AI question clustering and Google Calendar integration

by Gabriel Santos ✓ · 2,057 views · created 2025-09-16 · HR, AI Chatbot

What this workflow does

This AI workflow has 14 nodes and runs when someone submits an n8n form (“Monthly HR meeting”) (plus 1 other trigger). Along the way it connects Google Calendar, OpenAI Chat Model and MySQL.

How it runs

Trigger: When someone submits an n8n form (“Monthly HR meeting”) (plus 1 other trigger).

1. Add question to database (MySQL): uses MySQL
2. Get queries from the database (MySQL): run a query
3. Return form (n8n Form): shows the next form page
4. Aggregate: combines items into one
5. Get start_date and end_date Meeting (Edit Fields (Set)): sets 2 fields: start_date, end_date
6. AI Agent: runs an AI agent, with model: OpenAI Chat Model; 1 tool (Create an event in Google Calendar); output parser: Structured Output Parser
7. Convert to File: converts data to a file (to text)
8. Merge: merges the data from its input branches
9. Return meeting script (n8n Form): shows the next form page

Services it uses

Google CalendarOpenAI Chat ModelMySQL

Before you upgrade to n8n 3.0

Nodes used (11)

• AI Agent@n8n/n8n-nodes-langchain.agent
• Google Calendar Tooln8n-nodes-base.googleCalendarTool
• OpenAI Chat Model@n8n/n8n-nodes-langchain.lmChatOpenAi
• Structured Output Parser@n8n/n8n-nodes-langchain.outputParserStructured
• Convert to Filen8n-nodes-base.convertToFile
• Mergen8n-nodes-base.merge
• n8n Form Triggern8n-nodes-base.formTrigger
• MySQLn8n-nodes-base.mySql
• n8n Formn8n-nodes-base.form
• Edit Fields (Set)n8n-nodes-base.set
• Aggregaten8n-nodes-base.aggregate

From the author

This workflow helps HR teams run smoother monthly Q\&A sessions with employees. Who’s it for HR teams and managers who want to centralize employee questions, avoid duplicates, and keep meetings focused. How it works 1. Employees submit questions through a…

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