Schedule appointments with manual approval using Google Calendar and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 10 nodes and runs when an HTTP POST request hits its webhook URL. Along the way it connects Google Calendar and Gmail.
How it runs
Trigger: When an HTTP POST request hits its webhook URL.
- Format appointment data (Edit Fields (Set)): sets 7 fields: name, company, email…
- Check Availability (Google Calendar): work with calendar
- Respond to Webhook: sends the response back to the webhook caller
- Is Slot Available? (If): checks a condition and branches into true / false
- Get Approval (HR) [1 hour wait] (Gmail): send and wait for a reply
- Is approved? (If): checks a condition and branches into true / false
- Book Appointment (Google Calendar): uses Google Calendar
- Appointment Failed (Gmail): uses Gmail
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (7)
- Webhook
n8n-nodes-base.webhook - Edit Fields (Set)
n8n-nodes-base.set - Google Calendar
n8n-nodes-base.googleCalendar - If
n8n-nodes-base.if - Gmail
n8n-nodes-base.gmail - Respond to Webhook
n8n-nodes-base.respondToWebhook - No Operation, do nothing
n8n-nodes-base.noOp
From the author
Tired of automated booking tools cluttering your calendar with spam or overlapping meetings? SyncPoint is a “Smart Gatekeeper” that checks your availability and asks for your manual approval via email before a single event is booked. Once approved, it…