Categorize meetings and log time with Fireflies, GPT-4o-mini, and Google Sheets
Needs changesNeeds changes. This template uses 1 thing(s) that n8n 3.0 removes: AI Agent v1 (old agent modes). 1 breaking item(s) found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 9 nodes and runs when an HTTP POST request hits its webhook URL. Along the way it connects OpenAI Chat Model and Google Sheets. It also calls api.fireflies.ai over HTTP.
How it runs
Trigger: When an HTTP POST request hits its webhook URL.
- 2. Set — Config Values (Edit Fields (Set)): sets 4 fields: firefliesApiKey, sheetId, sheetName…
- 3. HTTP — Fetch Transcript (HTTP Request): calls api.fireflies.ai (POST)
- 4. Code — Extract Meeting Data (Code): runs custom JavaScript code
- 5. AI Agent — Categorize Meeting (AI Agent): runs an AI agent, with model: 6. OpenAI — GPT-4o-mini Model; output parser: 7. Parser — Structured Category Output
- 8. Code — Prepare Sheet Row (Code): runs custom JavaScript code
- 9. Google Sheets — Log Meeting Category (Google Sheets): append
Services it uses
HTTP calls to: api.fireflies.ai
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- AI Agent v1 (old agent modes) in 5. AI Agent — Categorize Meeting (v1.7): replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.
Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).
| Removed in 3.0 | Replace with |
|---|---|
| AI Agent v1 (old agent modes) 5. AI Agent — Categorize Meeting (v1.7) | Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent. |
Nodes used (8)
- Webhook
n8n-nodes-base.webhook - Edit Fields (Set)
n8n-nodes-base.set - HTTP Request
n8n-nodes-base.httpRequest - Code
n8n-nodes-base.code - AI Agent
@n8n/n8n-nodes-langchain.agent - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured - Google Sheets
n8n-nodes-base.googleSheets
From the author
Description Connect Fireflies to this workflow once and every meeting you record is automatically categorized and logged to Google Sheets the moment transcription finishes. GPT-4o-mini reads the meeting title, keywords, overview, and action items, then…