Send client recap emails after Fireflies meetings using GPT-4o-mini, Gmail and Sheets
Needs changesNeeds changes. This template uses 1 thing(s) that n8n 3.0 removes: AI Agent v1 (old agent modes). 1 breaking item(s) found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 9 nodes and runs when an HTTP POST request hits its webhook URL. Along the way it connects OpenAI Chat Model, Gmail and Google Sheets. It also calls api.fireflies.ai over HTTP.
How it runs
Trigger: When an HTTP POST request hits its webhook URL.
- 2. Set — Config Values (Edit Fields (Set)): sets 9 fields: firefliesApiKey, senderName, senderEmail…
- 3. HTTP — Fetch Transcript (HTTP Request): calls api.fireflies.ai (POST)
- 4. Code — Extract Data and Detect Client Email (Code): runs custom JavaScript code
- 5. AI Agent — Write Recap Email (AI Agent): runs an AI agent, with model: 6. OpenAI — GPT-4o-mini Model
- 7. Code — Prepare Email Fields (Code): runs custom JavaScript code
- 8. Gmail — Send Recap Email (Gmail): uses Gmail
- 9. Google Sheets — Log Sent Recaps (Google Sheets): append
Services it uses
HTTP calls to: api.fireflies.ai
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- AI Agent v1 (old agent modes) in 5. AI Agent — Write Recap Email (v1.7): replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.
Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).
| Removed in 3.0 | Replace with |
|---|---|
| AI Agent v1 (old agent modes) 5. AI Agent — Write Recap Email (v1.7) | Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent. |
Nodes used (8)
- Webhook
n8n-nodes-base.webhook - Edit Fields (Set)
n8n-nodes-base.set - HTTP Request
n8n-nodes-base.httpRequest - Code
n8n-nodes-base.code - AI Agent
@n8n/n8n-nodes-langchain.agent - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Gmail
n8n-nodes-base.gmail - Google Sheets
n8n-nodes-base.googleSheets
From the author
Description Connect Fireflies to this workflow once and every client meeting you record automatically generates a polished recap email sent directly to your client. The moment transcription finishes, the workflow detects the client's email from the…