Send CRM lead outreach emails with Notion, Gmail, Google Drive and OpenAI

by Marc Soummer ✓ · 42 views · created 2026-07-18 · Lead Nurturing, AI Summarization

What this workflow does

This AI workflow has 32 nodes and runs on Notion events (paged updated in database) (plus 1 other trigger). Along the way it connects Notion, Gmail, Google Drive and Twilio and 1 more.

How it runs

Trigger: On Notion events (paged updated in database) (plus 1 other trigger).

1. Check Valid Email Format (If): checks a condition and branches into true / false
2. If: checks a condition and branches into true / false
3. Fetch Sent Mail from Account (Gmail): get many
4. Fetch Sent Mail from Account (Gmail): get many
5. Extract Bounced Email Address (OpenAI): uses OpenAI
6. Merge: merges the data from its input branches
7. Fetch All CRM Leads (Notion): get many (database page)
8. Flag as Previously Emailed (Code): runs custom JavaScript code
9. Find Matching Bounced Lead (If): checks a condition and branches into true / false
10. If: checks a condition and branches into true / false

…plus 20 more steps. See the full node list below.

Services it uses

NotionGmailGoogle DriveTwilioOpenAI

Before you upgrade to n8n 3.0

Nodes used (11)

• Notion Triggern8n-nodes-base.notionTrigger
• Ifn8n-nodes-base.if
• Gmailn8n-nodes-base.gmail
• Notionn8n-nodes-base.notion
• Google Driven8n-nodes-base.googleDrive
• Coden8n-nodes-base.code
• Mergen8n-nodes-base.merge
• Waitn8n-nodes-base.wait
• Twilion8n-nodes-base.twilio
• Gmail Triggern8n-nodes-base.gmailTrigger
• OpenAI@n8n/n8n-nodes-langchain.openAi

From the author

Quick Overview This workflow watches a Notion CRM for leads ready to contact, checks Gmail to avoid duplicate outreach, then sends or drafts an email with Google Drive PDF attachments and updates the lead status in Notion, with bounce detection that marks…

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