Optimize daily schedules with Groq, Google Sheets, Calendar, Gmail, and Twilio

by Fahmi Fahreza ✓ · 19 views · created 2026-08-10 · Personal Productivity, AI RAG

What this workflow does

This AI workflow has 29 nodes and runs on a schedule (every day) (plus 2 other triggers). Along the way it connects Google Sheets, Groq Chat Model, Gmail and Google Calendar.

How it runs

Trigger: On a schedule (every day) (plus 2 other triggers).

1. Clear Today's Schedule Sheet (Google Sheets): clear
2. Read Today's Schedule Sheet (Google Sheets): uses Google Sheets
3. Read Processed Meetings Sheet (Google Sheets): uses Google Sheets
4. Fetch Today's Calendar Events (Google Calendar): get many
5. Read Latest Schedule Sheet (Google Sheets): uses Google Sheets
6. Clear Processed Meetings Sheet (Google Sheets): clear
7. Aggregate: combines items into one
8. Aggregate: combines items into one
9. Set Key Calendar Event Fields (Edit Fields (Set)): sets 4 fields: id, summary, start…
10. Decide Communication Method (Code): runs custom JavaScript code

…plus 15 more steps. See the full node list below.

Services it uses

Google SheetsGroq Chat ModelGmailGoogle Calendar

Before you upgrade to n8n 3.0

Nodes used (13)

• Schedule Triggern8n-nodes-base.scheduleTrigger
• Google Sheetsn8n-nodes-base.googleSheets
• Groq Chat Model@n8n/n8n-nodes-langchain.lmChatGroq
• Aggregaten8n-nodes-base.aggregate
• Basic LLM Chain@n8n/n8n-nodes-langchain.chainLlm
• Coden8n-nodes-base.code
• Gmailn8n-nodes-base.gmail
• HTTP Requestn8n-nodes-base.httpRequest
• Mergen8n-nodes-base.merge
• Edit Fields (Set)n8n-nodes-base.set
• Ifn8n-nodes-base.if
• Split Outn8n-nodes-base.splitOut
• Google Calendarn8n-nodes-base.googleCalendar

From the author

Quick overview This workflow uses Google Sheets, Google Calendar, Groq, Gmail, and Twilio to reset a daily routine at midnight, automatically shift tasks around new calendar meetings during the day, and send email or phone call reminders as tasks approach.…

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