Generate and email PDF certificates with Google Sheets, Apify, and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 8 nodes and runs manually, when you click “Execute workflow”. Along the way it connects Google Sheets and Gmail. It also calls api.apify.com over HTTP.
How it runs
Trigger: Manually, when you click “Execute workflow”.
- Settings (Edit Fields (Set)): sets 12 fields: design, title, subtitle…
- Read participants (Google Sheets): read
- Build Actor input (Code): runs custom JavaScript code
- Generate PDFs on Apify (HTTP Request): calls api.apify.com (POST)
- Match emails (Code): runs custom JavaScript code
- Download PDF (HTTP Request): calls an HTTP API
- Email certificate (Gmail): uses Gmail
Services it uses
HTTP calls to: api.apify.com
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (6)
- Manual Trigger
n8n-nodes-base.manualTrigger - Edit Fields (Set)
n8n-nodes-base.set - Google Sheets
n8n-nodes-base.googleSheets - Code
n8n-nodes-base.code - HTTP Request
n8n-nodes-base.httpRequest - Gmail
n8n-nodes-base.gmail
From the author
Quick overview This workflow reads participant data from Google Sheets, generates personalized PDF certificates via the Apify Bulk Certificate & Diploma PDF Generator, downloads each PDF, and emails it to the matching recipient using Gmail. How it works 1.…