Microsoft Outlook AI email assistant with contact support from Monday and Airtable
Needs changesNeeds changes. This template uses 1 thing(s) that n8n 3.0 removes: AI Agent v1 (old agent modes). 1 breaking item(s) found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 20 nodes and runs on a schedule (every day) (plus 2 other triggers). Along the way it connects Microsoft Outlook, OpenAI Chat Model, Monday.com and Airtable.
How it runs
Trigger: On a schedule (every day) (plus 2 other triggers).
- Monday.com: get many (board item)
- Microsoft Outlook: get many
- Rules (Airtable): search
- Categories (Airtable): search
- Delete Rules (Airtable): search
- Airtable: create or update
- Convert to Markdown (Markdown): converts between Markdown and HTML
- Merge: merges the data from its input branches
- Email Messages (Edit Fields (Set)): sets 6 fields: subject, importance, sender…
- AI: Analyse Email (AI Agent): runs an AI agent, with model: OpenAI Chat Model; output parser: Structured Output Parser
…plus 5 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- AI Agent v1 (old agent modes) in AI: Analyse Email (v1.6): replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.
Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).
| Removed in 3.0 | Replace with |
|---|---|
| AI Agent v1 (old agent modes) AI: Analyse Email (v1.6) | Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent. |
Nodes used (13)
- Manual Trigger
n8n-nodes-base.manualTrigger - Microsoft Outlook
n8n-nodes-base.microsoftOutlook - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured - If
n8n-nodes-base.if - AI Agent
@n8n/n8n-nodes-langchain.agent - Schedule Trigger
n8n-nodes-base.scheduleTrigger - Monday.com
n8n-nodes-base.mondayCom - Airtable
n8n-nodes-base.airtable - Markdown
n8n-nodes-base.markdown - Edit Fields (Set)
n8n-nodes-base.set - Loop Over Items (Split in Batches)
n8n-nodes-base.splitInBatches - Merge
n8n-nodes-base.merge
From the author
Microsoft Outlook AI Email Assistant Prerequisites 1. Microsoft 365 Login Credentials - Provide your Office 365 credentials to connect Outlook. 2. Monday.com - Generate an API token and have a board with your contact details. 3. Airtable - Obtain an API key…