Create & send client session summaries from Zoom meetings via Gmail and Airtable
Needs changesNeeds changes. This template uses 1 thing(s) that n8n 3.0 removes: Function (legacy). 1 breaking item(s) found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 6 nodes and runs on Gmail events. Along the way it connects Gmail.
How it runs
Trigger: On Gmail events.
- Extract Fields (Function): runs custom JavaScript (legacy Function node)
- If: checks a condition and branches into true / false
- Airtable: Search People (HTTP Request): calls an HTTP API
- Send Email (Gmail): uses Gmail
- Airtable: Create Session (HTTP Request): calls an HTTP API
Services it uses
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- Function (legacy) in Extract Fields: replace with Code node, mode 'Run Once for All Items'.
- Also check Gmail Trigger below v1.4 runs as v1.4 (drafts skipped, max emails per poll).
Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).
| Removed in 3.0 | Replace with |
|---|---|
| Function (legacy) Extract Fields | Code node, mode 'Run Once for All Items' |
Nodes used (5)
- Gmail Trigger
n8n-nodes-base.gmailTrigger - Function
n8n-nodes-base.function - If
n8n-nodes-base.if - HTTP Request
n8n-nodes-base.httpRequest - Gmail
n8n-nodes-base.gmail
From the author
Description Whenever a Zoom “Meeting assets” email arrives in your Gmail inbox, this workflow will: 1) Trigger on new Gmail messages filtered by the subject “Meeting assets”. 2) Extract from the email (HTML or plain text): 3) Type of session (e.g. “1 hour”,…