Automate lead qualification & follow-up with Gemini, HubSpot, Zoom & Mailchimp

by Ajay Yadav · 651 views · created 2025-09-15 · Lead Nurturing, AI Chatbot

What this workflow does

This AI workflow has 20 nodes and runs when an HTTP POST request hits its webhook URL (plus 1 other trigger). Along the way it connects Google Gemini, Google Calendar, Zoom and Mailchimp and 2 more. It also calls api.vapi.ai over HTTP.

How it runs

Trigger: When an HTTP POST request hits its webhook URL (plus 1 other trigger).

1. Initial Delay (Wait): pauses before continuing
2. AI Lead Qualification (Google Gemini): uses Google Gemini
3. Lead Decision (If): checks a condition and branches into true / false
4. Qualified Lead Delay (Wait): pauses before continuing
5. VAPI AI Call - Not Qualified (HTTP Request): calls api.vapi.ai
6. VAPI AI Call - Qualified (HTTP Request): calls api.vapi.ai
7. Get Follow-up Call Results (HTTP Request): calls an HTTP API
8. Follow-up Campaign (Mailchimp): uses Mailchimp
9. Get Qualified Call Results (HTTP Request): calls an HTTP API
10. Post-Call Delay (Wait): pauses before continuing

…plus 8 more steps. See the full node list below.

Services it uses

Google GeminiGoogle CalendarZoomMailchimpGmailHubSpot

HTTP calls to: api.vapi.ai

Before you upgrade to n8n 3.0

Nodes used (11)

• Webhookn8n-nodes-base.webhook
• Waitn8n-nodes-base.wait
• Google Gemini@n8n/n8n-nodes-langchain.googleGemini
• Ifn8n-nodes-base.if
• HTTP Requestn8n-nodes-base.httpRequest
• Google Calendarn8n-nodes-base.googleCalendar
• Zoomn8n-nodes-base.zoom
• Mailchimpn8n-nodes-base.mailchimp
• Gmailn8n-nodes-base.gmail
• HubSpotn8n-nodes-base.hubspot
• n8n Form Triggern8n-nodes-base.formTrigger

From the author

Lead Qualification & Follow‑up (Gemini) Automate lead intake, AI qualification, and next‑step outreach. Qualified leads get a scheduled meeting, Zoom details, an email confirmation, CRM update, and Mailchimp enrollment. Not‑qualified leads receive a follow‑up…

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