Automated appointment approval system with GPT-4 Mini, JotForm, and Telegram
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 11 nodes and runs on Jotform events. Along the way it connects Jot Form, Telegram, Google Sheets and Gmail and 1 more.
How it runs
Trigger: On Jotform events.
- Parse: Extract Appointment Details (Edit Fields (Set)): sets 8 fields: formID, formTitle, submissionID…
- Notify for Approval or Decline (Telegram): send and wait for a reply
- Generate: Appointment Response Email (AI Agent): runs an AI agent, with model: OpenAI Chat Model; output parser: Structured Output Parser
- Condition: Check Approval Status (If): checks a condition and branches into true / false
- Log: Record Appointment in sheets (Google Sheets): append or update
- Delete Rejected Appointment (HTTP Request): calls an HTTP API (DELETE)
- Send: Confirmation Email (Gmail): uses Gmail
- Send: Rejection or Reschedule Email (Gmail): uses Gmail
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (10)
- Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured - Jotform Trigger
n8n-nodes-base.jotFormTrigger - Edit Fields (Set)
n8n-nodes-base.set - Telegram
n8n-nodes-base.telegram - AI Agent
@n8n/n8n-nodes-langchain.agent - If
n8n-nodes-base.if - Google Sheets
n8n-nodes-base.googleSheets - Gmail
n8n-nodes-base.gmail - HTTP Request
n8n-nodes-base.httpRequest - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi
From the author
AI Powered All Purpose Appointment System via JotForm What This Workflow Does This template automates the entire appointment request lifecycle using AI. When someone submits an appointment request through JotForm, the system automatically sends details for…