Schedule and track interviews using Calendly, Zoom, Asana, and Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 11 nodes and runs on Calendly events (invitee.created) (plus 1 other trigger). Along the way it connects Asana, Gmail and Zoom.
How it runs
Trigger: On Calendly events (invitee.created) (plus 1 other trigger).
- Prepare interview data (Code): runs custom JavaScript code
- Error Email Notification (Gmail): uses Gmail
- Route by interview type (If): checks a condition and branches into true / false
- Create Zoom meeting (Zoom): uses Zoom
- Create Zoom meeting (Zoom): uses Zoom
- Create HR Interview Task (Asana): uses Asana
- Create Technical Interview Task (Asana): uses Asana
- Notify HR team (Gmail): uses Gmail
- Notify interviewer (Gmail): uses Gmail
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (7)
- Asana
n8n-nodes-base.asana - Error Trigger
n8n-nodes-base.errorTrigger - Gmail
n8n-nodes-base.gmail - Calendly Trigger
n8n-nodes-base.calendlyTrigger - Code
n8n-nodes-base.code - If
n8n-nodes-base.if - Zoom
n8n-nodes-base.zoom
From the author
📊 Description This workflow automates interview scheduling by orchestrating Calendly, Zoom, Asana, and Gmail into a single, reliable hiring pipeline. When a candidate books an interview, the automation ensures the interview is properly scheduled, tracked,…