Schedule client meetings via web forms with Google Calendar, Zoom
UnknownUnknown. This template uses community nodes we can't verify statically. Uses community nodes that can't be verified statically (unverified community packages are off by default in 3.0). Static check, last run 2026-10-19.
What this workflow does
This workflow has 15 nodes and runs when an HTTP GET request hits its webhook URL. Along the way it connects Microsoft Teams, Discord, Gmail and Google Calendar and 2 more.
How it runs
Trigger: When an HTTP GET request hits its webhook URL.
- Format Date & Time (Date & Time): formats or calculates dates
- Add Event name, Duration, Password (Edit Fields (Set)): sets or maps fields
- Code: runs custom JavaScript code
- Checks Google Calendar to see if the requested time slot is free (Google Calendar): uses Google Calendar
- Check Meeting Slot Availability (If): checks a condition and branches into true / false
- Create Event Using Web Submission Form (Add booking to Google Calendar with details & reminders) (Google Calendar): uses Google Calendar
- Send Notice for Unavailable Slot (Gmail): uses Gmail
- Create Zoom meeting with client info (Zoom): uses Zoom
- Send confirmation email to client (Gmail): uses Gmail
- Notify team via Microsoft Teams (Microsoft Teams): uses Microsoft Teams
…plus 4 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
We can't fully verify this one: it relies on 1 community package, and n8n 3.0 turns unverified community packages off by default (N8N_UNVERIFIED_PACKAGES_ENABLED=false).
- Check that n8n-nodes-rapiwa is verified or supports 3.0 (used in Rapiwa ()WhatsApp Message).
Nodes used (11)
- Webhook
n8n-nodes-base.webhook - Microsoft Teams
n8n-nodes-base.microsoftTeams - Discord
n8n-nodes-base.discord - Edit Fields (Set)
n8n-nodes-base.set - If
n8n-nodes-base.if - Date & Time
n8n-nodes-base.dateTime - Gmail
n8n-nodes-base.gmail - Code
n8n-nodes-base.code - Rapiwa
n8n-nodes-rapiwa.rapiwa - Google Calendar
n8n-nodes-base.googleCalendar - Zoom
n8n-nodes-base.zoom
From the author
Who it's for This n8n workflow is designed for businesses, consultants, and service providers who want to automate their meeting scheduling process. The workflow creates a seamless booking system that can handle meeting requests, check availability, create…