Turn meeting action items into ClickUp tasks with Fireflies, GPT-4o-mini and Telegram

Description Connect Fireflies to this workflow once and every meeting action item becomes a ClickUp task automatically — no manual note-taking, no copy-pasting. The moment Fireflies finishes transcribing a call, the workflow extracts action items from two sources, uses GPT-4o-mini to parse each one into a clean task with an owner, deadline, and priority, and creates every task in ClickUp via the API. When all tasks are created, you receive a single Telegram message confirming the total count. Built for founders, project managers, and team leads who want zero gap between a meeting ending and the work showing up in their task manager. --- What This Workflow Does - Triggers automatically on transcription complete — Fireflies fires the workflow the moment any meeting finishes transcribing, with no manual step needed - Extracts action items from two sources — Combines Fireflies NLP task-flagged sentences and the AI-generated summary list, then deduplicates and caps at 15 items - Validates every incoming signal — Checks for a valid meeting ID and silently discards invalid or test pings before any processing begins - Parses each item into a structured task — GPT-4o-mini converts raw action item text into a verb-first task name, assigns an owner, sets a deadline, and scores a priority from 1 to 4 - Creates tasks in ClickUp automatically — Each parsed task is posted to your specified ClickUp list via the API with priority, due date, and a meeting reference in the description - Sends one Telegram confirmation — After all tasks are created, a single message is sent with the meeting title, date, and total task count — no spam per task - Exits cleanly when nothing is found — Meetings with no action items stop silently without errors or empty notifications --- Setup Requirements Tools Needed - n8n instance (self-hosted or cloud) - Fireflies.ai account with webhook access - OpenAI account with GPT-4o-mini API access - ClickUp account with API access and a target list - Telegram bot (created via @BotFather) Credentials Required - Fireflies API key (pasted into 5. Set — Config Values) - ClickUp API token (pasted into 5. Set — Config Values) - OpenAI API key - Telegram Bot credential (connected in n8n) Estimated Setup Time: 15–20 minutes --- Step-by-Step Setup 1. Import the workflow — Open n8n → Workflows → Import from JSON → paste the workflow JSON → click Import 2. Activate the workflow and copy the webhook URL — Toggle the workflow to Active → click on node 1. Webhook — Fireflies Transcript Done → copy the webhook URL shown 3. Register the webhook in Fireflies — Log in to fireflies.ai → Settings → Developer Settings → Webhooks → paste the webhook URL → save 4. Get your Fireflies API key — In Fireflies, go to Settings → Integrations → copy your API key 5. Get your ClickUp API token — In ClickUp, click your avatar (bottom left) → Settings → Apps → API Token → copy the token 6. Get your ClickUp List ID — Open the ClickUp list where tasks should be created → look at the URL bar → copy the number after /li/ (e.g. in .../li/90121234567, the list ID is 90121234567) 7. Get your Telegram Chat ID — Open Telegram → search for @userinfobot → send /start → it will reply with your chat ID 8. Fill in Config Values — Open node 5. Set — Config Values → replace all placeholders: | Field | What to enter | |---|---| | YOURFIREFLIESAPIKEY | Your Fireflies API key from step 4 | | YOURCLICKUPAPITOKEN | Your ClickUp API token from step 5 | | YOURCLICKUPLISTID | Your ClickUp list ID from step 6 | | YOURTELEGRAMCHATID | Your Telegram chat ID from step 7 | | YOUR NAME | Your name (used in the AI prompt context) | | YOUR COMPANY NAME | Your company name (shown in Telegram message) | 9. Connect OpenAI — Open node 11. OpenAI — GPT-4o-mini Model → click the credential dropdown → add your OpenAI API key → test the connection 10. Connect Telegram — Open node 17. Telegram — Send Task Summary → click the credential dropdown → add your Telegram Bot API credential → open Telegr