Auto-follow-up for canceled Calendly meetings with GPT-4, Loom & Asana
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 7 nodes and runs on Calendly events (invitee.canceled). Along the way it connects OpenAI, Gmail and Asana.
How it runs
Trigger: On Calendly events (invitee.canceled).
- Extract Meeting Info (Edit Fields (Set)): sets or maps fields
- Write Follow-Up Message (GPT) (OpenAI): uses OpenAI
- Merge: merges the data from its input branches
- Add Loom Video URL (Edit Fields (Set)): sets 3 fields: loom_link, subject, email_body
- Send Email with Gmail (Gmail): uses Gmail
- Create Task in Asana (Asana): uses Asana
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (6)
- Calendly Trigger
n8n-nodes-base.calendlyTrigger - Edit Fields (Set)
n8n-nodes-base.set - OpenAI
@n8n/n8n-nodes-langchain.openAi - Merge
n8n-nodes-base.merge - Gmail
n8n-nodes-base.gmail - Asana
n8n-nodes-base.asana
From the author
This n8n workflow automatically detects canceled meetings from Calendly, uses GPT to write a friendly follow-up message, and sends it via Gmail, complete with a personalized Loom video link. It also creates an Asana task to remind your team to follow up…