Automate candidate analysis & ranking with Jotform and Gemini AI

This workflow is designed to automate the initial screening process for your User-Generated Content (UGC) campaigns. It instantly calculates a performance score for every candidate using AI, filters out low-scoring applicants, and immediately initiates outreach to the qualified talent. 🧩 What Problem Does It Solve? Hiring managers waste valuable time manually reviewing hundreds of applications against a complex, weighted rubric, which leads to delays in contacting the best candidates. This workflow solves these by: Instant, Unbiased Scoring: It uses an AI Agent (Google Gemini) to instantly assign a score (0–10) based on specific criteria. Automatic Qualification: It filters out unqualified candidates and automatically processes those who meet your minimum score requirement. Immediate Outreach: It instantly sends acceptance emails to qualified candidates and notifies your internal HR team to follow up. Centralized Tracking: It logs the candidate's data and their final AI score into a central Google Sheet for easy long-term tracking. 🛠️ How to Configure It 1.Jotform Setup: Connect your Jotform API credentials in n8n. Specify the ID of your candidate application form in the Jotform Trigger node. 2.AI Setup: Connect your Google Gemini API key. Review the scoring prompt in the AI Agent node and confirm that the point system matches your current campaign requirements. 3.Google Sheets Setup: Connect your Google Sheets API credentials. Replace the placeholder TEMPLATEGOOGLESHEETSDOCUMENTID with the actual ID of your candidate tracking spreadsheet. 4.Email Setup: Connect your Gmail API credentials. Replace the placeholder [email protected] in the "Send Internal Notification (HR)" node with your team's correct contact email. ⚙️ How It Works 1.Application Received: The Jotform Trigger instantly fires when a candidate submits their form. 2.AI Scores Candidate: The AI Agent uses the criteria prompt to calculate a definitive numerical score for the applicant. 3.Qualification Check: The If node checks if the score is 6 or higher. 4.If True (qualified): The candidate proceeds to the next steps. 5.If False (unqualified): The workflow stops for this candidate (or can be configured to send a rejection). 6.Record & Notify: The workflow saves the data to the Google Sheet and then simultaneously sends two emails: an acceptance email to the candidate and an internal notification to HR. 🎯 Perfect For UGC Campaigns: Instantly qualify content creators for product reviews, endorsements, and social media ads based on objective, pre-defined rules. Influencer Marketing: Automatically filter and prioritize micro- and nano-influencers who match all your specific demographic and product criteria. Mass Screening: Use the AI to quickly narrow down a large pool of applicants, saving your recruiting team hours of manual data review and scoring. If you need any help Get in Touch