Automate employee onboarding with Jotform, GPT-4o-mini & Google Workspace
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 11 nodes and runs on Jotform events. Along the way it connects Gmail, Google Sheets, OpenAI Chat Model and Jot Form.
How it runs
Trigger: On Jotform events.
- Extract Onboarding Data (Edit Fields (Set)): sets 11 fields: employee_name, employee_email, start_date…
- AI Agent: runs an AI agent, with model: OpenAI Chat Model
- Parse AI Response (Code): runs custom JavaScript code
- Is Executive? (If): checks a condition and branches into true / false
- Alert HR - Executive (Gmail): uses Gmail
- Send Welcome Email (Gmail): uses Gmail
- Notify Manager (Gmail): uses Gmail
- IT Setup Request (Gmail): uses Gmail
- Log to Database (Google Sheets): append
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (8)
- Edit Fields (Set)
n8n-nodes-base.set - Code
n8n-nodes-base.code - If
n8n-nodes-base.if - Gmail
n8n-nodes-base.gmail - Google Sheets
n8n-nodes-base.googleSheets - AI Agent
@n8n/n8n-nodes-langchain.agent - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Jotform Trigger
n8n-nodes-base.jotFormTrigger
From the author
1. Who's It For HR teams managing multiple new hires monthly. Small-to-medium businesses automating onboarding processes. Companies wanting consistent onboarding experiences. Remote-first teams needing streamlined provisioning. Growing startups scaling their…