Orchestrate employee onboarding with Google Sheets, Drive, Jira, Gmail, and Slack
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 15 nodes and runs when an HTTP POST request hits its webhook URL. Along the way it connects Jira Software, Google Sheets, Google Drive and Gmail and 1 more.
How it runs
Trigger: When an HTTP POST request hits its webhook URL.
- Normalize Employee Data (Edit Fields (Set)): sets or maps fields
- Log New Hire Record (Google Sheets): append
- Validate Required Employee Fields (If): checks a condition and branches into true / false
- Create Employee Onboarding Folder (Google Drive): work with folder
- Grant Employee Folder Access (Google Drive): share (folder)
- Create Onboarding Epic (Jira Software): uses Jira Software
- Create IT Access Task (Jira Software): uses Jira Software
- Create HR Checklist Task (Jira Software): uses Jira Software
- Find Created Onboarding Folder (Google Drive): work with file folder
- Verify Folder Match (If): checks a condition and branches into true / false
…plus 4 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (8)
- Webhook
n8n-nodes-base.webhook - Edit Fields (Set)
n8n-nodes-base.set - Jira Software
n8n-nodes-base.jira - Google Sheets
n8n-nodes-base.googleSheets - If
n8n-nodes-base.if - Google Drive
n8n-nodes-base.googleDrive - Gmail
n8n-nodes-base.gmail - Slack
n8n-nodes-base.slack
From the author
Quick Overview This workflow accepts new-hire details via a webhook, logs them to Google Sheets, creates an onboarding folder in Google Drive, opens onboarding work items in Jira, and notifies the employee and internal teams via Gmail and Slack, then updates…