Extract meeting action items and decisions with OpenAI, Asana and Sheets
Needs changesWhat this workflow does
This AI workflow has 18 nodes and runs when an HTTP POST request hits its webhook URL (plus 1 other trigger). Along the way it connects OpenAI Chat Model. It also calls api.openai.com, sheets.googleapis.com and api.sendgrid.com over HTTP.
How it runs
Trigger: When an HTTP POST request hits its webhook URL (plus 1 other trigger).
- Normalise Meeting Context (Edit Fields (Set)): sets 8 fields: meetingId, meetingTitle, meetingDate…
- Python - Validate & Route (Code): runs custom Python code
- Filter: keeps only the items that match a condition
- Route - Audio or Text (Filter): keeps only the items that match a condition
- Whisper - Transcribe Audio (HTTP Request): calls api.openai.com (POST)
- Merge Transcript into Context (Edit Fields (Set)): sets 1 field: rawTranscript
- AI - Extract Meeting Intelligence (AI Agent): runs an AI agent, with model: OpenAI Chat Model
- JS - Parse & Structure Output (Code): runs custom JavaScript code
- Wait: pauses before continuing
- JS - Split Action Items (Code): runs custom JavaScript code
…plus 5 more steps. See the full node list below.
Services it uses
HTTP calls to: api.openai.com, sheets.googleapis.com, api.sendgrid.com, app.asana.com
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- AI Agent v1 (old agent modes) in AI - Extract Meeting Intelligence (v1.6): replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.
Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).
| Removed in 3.0 | Replace with |
|---|---|
| AI Agent v1 (old agent modes) AI - Extract Meeting Intelligence (v1.6) | Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent. |
Nodes used (10)
- Webhook
n8n-nodes-base.webhook - Schedule Trigger
n8n-nodes-base.scheduleTrigger - Edit Fields (Set)
n8n-nodes-base.set - Code
n8n-nodes-base.code - Filter
n8n-nodes-base.filter - HTTP Request
n8n-nodes-base.httpRequest - AI Agent
@n8n/n8n-nodes-langchain.agent - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Respond to Webhook
n8n-nodes-base.respondToWebhook - Wait
n8n-nodes-base.wait
From the author
Quick Overview This workflow ingests meeting audio or transcripts via a webhook or a 30-minute schedule, uses OpenAI (Whisper and GPT-4.1-mini) to extract summaries, decisions, and action items, creates tasks in Asana, logs each meeting to Google Sheets, and…